Back up for the Holidays

The Holidays are here and I am sure many of your are busy making memories, thinking about others and capturing as many picture-perfect moments that you can. While you’re busy bustling around, are you taking the time to think about these memories? What would happen if you couldn’t go back and look up those moments? Perhaps now is the time to think about a gift for yourself and taking the time to ensure that all of the perfect moments you are capturing on video and in pictures are being safely stored on your computer.

I know we talk about this all the time, but it’s surprising how many of us out there keep putting this important step of backing up to the side! The Holidays are the time with some of the best memories, and so many of us are capturing once in a lifetime moments. The last thing anyone wants is to have something happen to those photos. There are so many options for backing up your computer and your important files it can be a little overwhelming. There is iCloud, cloud-based storage solutions from countless companies, traditional external hard drives for back up and more! My preferred backup solutions are a combination of cloud backup and physical hard drives. It might seem a little redundant, but better to be safe than sorry when it comes to important documents and memories.

For me, iCloud and an external hard drive are my preferred options for backing up. I use my iCloud account to keep my daily life in order, contacts and calendars most importantly. I also use iCloud for storing some of my most important memories and files, select baby photos of my kids and some important documents. The kind of things that should the worst case happen and I lost my computer or drives due to theft or fire I still have copies in the cloud. My preference for my backups is using Time Machine and my Seagate hard drives. I keep a different drive for each of my computers and perform fairly regular backups, I am not perfect, so sometimes they are not as regular as I would like. But utilizing these drives allows me to ensure that I have entire backups of my files and data readily available. Before I started to use iCloud I would also have back ups drives of my Time Machine back up, yes, I was and am that paranoid about loosing photos of my kids. I still have a small 20gb drive that contains my oldest daughter’s first year of photos, even though I know all the photos are on my computer and backed up I still won’t delete that drive.

In the last year we have seen a rise in alternative cloud storage and mobile storage solutions. Many companies like Seagate and LaCie have portable drives that allow users to access information wirelessly while on the go. This is a great solution for families with large media libraries for movies. The Lacie Fuel is great for just this. Have a long road trip? Load up the drive and the family can access the files from their iPhones or iPads quickly and easily without taking up storage on their devices. Another and perhaps more practical solution is the Seagate Personal Cloud. This drive allows you to back up everything on your computer and access it from anywhere! No need to carry that back up drive along with you, and with tons of storage options little worry about not having enough space. So this holiday season remember, backing up is just as important as capturing those memories.

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  • Expand your mind…er..text

    Speed Up Your Fingers with Text Expansion

    With all the advances in computing and communications, it’s amazing that–after nearly 150 years!–we still use the keyboard layout from the world’s first practical typewriter for entering text into our Macs, iPhones, and iPads. Sure there are some improving dictation solutions out there but typing is by far how we input text. But we have not gotten that much better as typists, nor do we enjoy typing more–if anything, we increasingly abbreviate to avoid typing, hence “LOL, BRB, etc.” Text messaging aside, wouldn’t it be nice to be able to type less without compromising meaning or making your text look like it was composed by a trained monkey? Thanks to text expansion features built into OS X and iOS, and extended with third-party utilities, you can.

    For basic text expansion capabilities in OS X, look in System Preferences > Keyboard > Text, and in iOS 9, go to Settings > General > Keyboard > Text Replacement. For both, you can enter a phrase, and a shortcut that expands into that phrase when typed and followed by a space or punctuation character. (Tip: If text expansion doesn’t work in a Mac app like Mail or Safari, make sure Edit > Substitutions > Text Replacement is selected.)

    If you’re signed into the same iCloud account on both your Mac and your iPhone, for instance, the text expansions sync between them automatically. So, you can type “smh” and tap the Space bar to get “Shaking my head!” typed out for you, regardless of what device you’re using. (Another tip: don’t create abbreviations that you will also want to type normally. It might seem like a good idea to use “np” for “No Problem,” but that will get in the way of talking about Nurse Practitioners.)

    With such a useful feature built into OS X and iOS, why would you want to spend money on a third-party utility, like “**TextExpander**”:https://smilesoftware.com/textexpander (Mac and iOS), “**Typinator**”:http://www.ergonis.com/products/typinator/ (Mac), or “**TypeIt4Me**”:http://www.ettoresoftware.com/products/typeit4me/. Unfortunately, OS X’s text expansion feature doesn’t work in all apps (it likely won’t work if the app lacks the Edit > Substitutions > Text Replacement menu command). The interface for creating new substitutions is cramped and hard to work with, you can’t configure the trigger characters that cause abbreviations to expand, and you can’t include text with styles, variable text like the date, or even graphics.

    That’s where text expansion utilities shine. They can include styled text and graphics in expansions, insert the current date and time, respect case when expanding abbreviations, include the contents of the clipboard in expanded text, automatically fix common typos, create fill-in-the-blanks snippets that you customize on each expansion, and much more.

    Here are some ideas for the kinds of things you might want to turn over to your computer for typing:
    Long or complex words or phrases, such as scientific names. Aedes aegypti, anyone?

    *Your address, phone number, and email address. One of my favorites is “@d” which inserts my email address. I get real tired of typing email address, phone numbers, etc. Text expansion speeds that up!

    *Boilerplate text for common email replies.

    *The current date and/or time.

    *Special characters, so blb could expand to the British pound symbol £.

    *Unix commands for Terminal, such as using ssh to log in to a remote computer.

    I am sure you can come up with dozens that might work for you and speed up your typing. So think about what bit of text you might want expand automatically and give text expansion a try today!

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