New Magic

I was at a customer’s office the other day helping to set up their new Mac system. It was a busy construction company and they needed help getting wireless scanning operational. I noticed that they were using Adobe Reader for their PDF files, so I introduced them to “*Preview*”:https://support.apple.com/en-us/HT201740. Once I set the Finder to open PDF files with Preview instead of Reader, I showed them how to access the scanner to scan documents right from Preview.

As I had them practice this, I noticed that much of their scanning needs were for documents that they would print out, sign, scan and then email to clients. When I showed them how to use the “signature” function in Preview they immediately saw the value and time saved. So, I know many of you already know how to use this tool, but I thought I would go over it so you too can use your electronic signature.

Preview is used to view and edit PDFs and images, import images from a camera, import documents and images from a scanner, add pages to a PDF and also to take screen shots. When you have a PDF that needs your signature, the old way of doing this would be to print out the PDF, sign it, scan it and send it back. With Preview you can skip some of that work. You can capture your signature using your trackpad or better yet, using your camera on your Mac.

! Annotate > Signature > Manage Signatures*. When you select *Create Signature* you have a choice of trackpad or camera. While signing on your trackpad is okay, I prefer the camera method. Here you take a white piece of paper and sign it. Then click on *Camera* as the means of capturing your signature and hold up that piece of paper to the camera on your Mac. Once you align the signature on the blue line you can hit *Done* and your signature is stored. If you don’t like the first try, click *Clear* and do over.

To add your signature to a PDF document click on the *Sign* button !http://blog.smalldog.com/images/4295.png! or use the path *Tools > Annotate > Signature* to select the signature. Once it has been placed on the document you can drag it to where you want it, then use the handles to adjust its size. Save the document and you can include it in an email with your signature. Remember that the *Save As* command is sort of hidden now but to get to it simply hold down the *Option key* when you select *File.*

Downloading the latest Mac OS this next week is the easy part. Unless you start the download when another 2 million people are doing the same thing, Apple makes the upgrade process very painless. And of course, it is free, too! There are some steps you should consider as you prepare for El Capitan to make it a smooth process.

BACK UP!
Yes, I am shouting! Back up your data all the time but especially whenever you are updating your operating system. We have talked endlessly about how fabulous Time Machine is as a tool to back up your data. DO IT NOW. Upgrading to El Capitan is a great excuse to make a fresh back up of your priceless data.

Do you know who you are?

Do you know your Apple ID and the password? You are going to need that to upgrade. It will be asked for when you start the download and you will also be asked for it during the El Capitan and iCould setup. If you wrote it down on that little scrap of paper that is somewhere in your wallet, now would be a good time to find it.

How Old is Your Mac?

Sorry, that old SE 30 will not support El Capitan so you should make sure that you know if your Mac will support the new operating system. Here’s a list of the supported machines:

iMac (mid-2007 or newer)
MacBook (late 2008 Aluminum, or early 2009 or newer)
MacBook Air (late 2008 or newer)
MacBook Pro (mid- to late 2007 or newer)
Mac Mini (early 2009 or newer)
Mac Pro (early 2008 or newer)

If you do not know your model you can go under the Apple menu and select About This Mac and if you are running Yosemite you will see something like this screen shot that will show you the vintage of your Mac.

RAM and Storage

The two mostly commonly confused terms in technology. Well, you need enough of both memory and storage. In the case of memory, Apple recommends a minimum of 2GB, however; Small Dog Electronics would set that minimum at 4GB. I think you will find your experience with El Capitan to suffer with only 2GB. If your Mac’s memory can be upgraded, now might be a good time!

Storage is also important. We always recommend that you have at least 10-15% of your hard drive or SSD drive free just for cases like this. The installation of a new operating system creates a lot of temporary files that need space to live before they are ultimately deleted by the installation. Apple says that El Capitan takes about 6GB and that you should have 8GB free. That is cutting it pretty close. I would recommend that you have a minimum of 10GB free and pay close attention to the 10-15% free space. Now would be an excellent time to purge some files and old stuff that you really don’t need – like that downloaded copy of the Sopranos last season.

Are you up-to-date?

Is there a number in the icon of the App store? Have you done all your updates for the operating system and apps? Developers have been optimizing their Apps for El Capitan for several months so doing all those updates before you upgrade to El Capitan may make things go easier for you, too!

I am a huge fan of wireless technology. I have been slowly updating my home office to be as wireless as I can with speakers from Sonos and all of my computer accessories from my keyboard to printer are wireless as well. One area that I had not ventured into yet has been wireless headphones. I am often working at home, and because my office space is part of my main living space, I often have to have headphones while working. It was only recently that I started to use wireless headphones and frankly I can’t believe I hadn’t started to use this technology sooner! Urbanears has a bluetooth option in their popular Plattan line up, the Plattan ADV. I was able to easily link the headphones to my computer and no longer felt tethered to my desk when working. With the bluetooth headphones I could easily leave my desk for a glass of water or to let dogs out without missing a beat. The battery easily lasts all day and unlike some other bluetooth headphones, you can easily plug them into your computer or device directly with a cable should you forget to charge them. I also linked up these headphones to one of my iPads. These headphones allow you to have them linked with up to 8 devices, so you can easily use them from one device to the next without having to pair and unpair constantly.

Over the ear headphones are great for around the home and office, but not the most practical when you’re exercising. As mentioned a few weeks ago I have begun trying to get out and move more in recent weeks, and carrying my iPhone in my hand or pocket when out for a run was becoming a bit of an annoyance. The Ourdoor Tech Orcas are the perfect solution. With the bluetooth on my Apple Watch I easily paired these headphones with my watch, synced a playlist to my watch and left my phone behind! The headphones are lightweight and comfortable. I am not a fan of in ear headphones and I was skeptical that these headphones would work well for me, but I was pleasantly surprised by how well they stayed in my ears and with the quality of the sound. Many in ear headphones begin to wiggle out of your ears or provide sub par sound quality, but these headphones have truly made me change the way I think of in-ear headphones. As an added bonus they also feature a built in microphone. This feature isn’t something that I can say I have taken advantage of, but it’s certainly nice to know I could take a call if I needed to.

Are you one of those people who have old iOS devices laying around your house just waiting to be brought to the recyclers or given to a friend in need? I have always kept my old devices as a backup in case I ever need to send my new one out for repair.

For those of you planning on upgrading your iPhone, iPad or iPod touch soon, you might rethink selling or recycling it, and instead, turn it into a home security system. Huh? Yes, you heard me.

With a new app by “*People Power*”:https://itunes.apple.com/us/app/presence-by-people-power/id618598211?mt=8 you can easily make an old iOS device your new home security system. The system supports the iPad 2 and newer, iPod touch (5th gen.) and newer and iPhone 3GS and newer.

The app is called “*Presence*;”:http://peoplepowerco.com/products/ it’s free and it has some seriously great reviews. All you need to do is download the app on at least two devices, connect over Wi-Fi and set up your device in the desired spot you wish to watch. You can then set up specific alerts for when motion has been detected.

The alerts might be for when your kids get home from school, if someone breaks into your apartment, or maybe you have elderly parents who you’d like to make sure are up and moving that day. Throw a waterproof case on the phone and you can set it up outside and get video clips to see what kind of animal is eating your freshly sprouted blueberries.

People Power will soon have a subscription, allowing you to upgrade to Presence Pro for more storage and added features. Even if you don’t feel the need to monitor any activity going on, it might be fun just to play around with the app since it is free, and who knows, you may just find a cool use for it!

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