The way it should look…

Keyboard shortcuts are handy ways of using simple keyboard commands to handle tasks that might require multiple clicks of your mouse or trackpad. Sometimes using these shortcuts can save time and make your work flow easier. As an example, from time to time I grab screen shots to include in Kibbles or to send to customers. I can launch the Grab app to capture these screen shots but I can also hit ⇧⌘3 (shift/command/3) to capture the screen. Easier yet, if I frequently use that key combination I can customize the keys I use or make one of my function keys do the screen grab. Here’s how you would do that:

# Choose System Preferences -> Keyboard->Shortcuts
# You will see a bunch of shortcuts that are already there
# Select Screen Shots
# Pick the one you want – i.e. Save Picture of screen as a file and select it
# Click on the existing key combination until it is highlighted
# Enter your new key combination

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You will get a warning triangle if you choose a key combination (or function key) that is already in use.

You can also add key combination shortcuts that are specific to an App. Selecting the App Shortcuts will take you there. Unless you have already set up some shortcuts, you will see only the key combination for “Show Help Menu” for all applications. To add a new shortcut to your favorite application you hit the + sign and a dialog box will pop up to allow you to select an app. From there you can set up the new shortcut:

# Choose your App – or select all Apps if you want to set the key combination for the same menu command that appears in many Apps.
# Type in the menu command for which you want to create a shortcut. VERY IMPORTANT – You must type the command exactly as it appears in the Application menu, including ellipses and any other punctuation. To type an ellipse, use three periods without spaces.
# Click in the Keyboard Shortcut box and type the key combination or function key you wish to use and click “Add”.
# Quit and restart any Apps that are open for the new keyboard command to take effect.

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If you assign a shortcut that already exists for another command or another App, your new shortcut will not work and you will have to find the menu command that is using that shortcut and change it.

Sometimes it’s important for loved ones and friends to know your location. Whether it is for safety reasons or just because you just…

We have a guest post from the “*developers at Green Mountain Software!*”:mailto:john@greenmountainsoftware.com

*****

Certainly you’ve heard the expression: “There’s an app for that!” but if there __isn’t__ currently an app for that, Green Mountain Software can write one for you.

Now located in the Innovation Center in Burlington, Vermont, Green Mountain Software (GMSW) was founded in 1993 by Lou Krieg and his wife, Ann Pettyjohn after attending the ’93 MacWorld trade show where the Apple “Newton” was first introduced. Lou and Ann realized that mobile technology was going to be a huge part of the future, so Green Mountain Software was formed to fill that need. They were right. Mobile technology is changing the world and how business is done. The number of mobile users is predicted to surpass the number of desktop users by 2014.^1^

It is apparent that simple email access is no longer enough. Mobile technology allows companies to have an unprecedented level of connectivity between employees, vendors, and customers.^2^ In 2012, Gartner Research predicted that sales of mobile tablet devices would top $120 million – double that of 2011. In addition, the number of active smartphones is currently over 1 billion worldwide.^3^

During the past eighteen years, companies such as EcoLab, Electric Power Research Institute (EPRI), Coffee Lab International, Pro-Cut International, United Technologies, Bio Tek Instruments, Leica, the Indy Racing League, and many others have trusted GMSW with their app development. In fact, even other software development companies such as Palm have relied on the expertise of Green Mountain Software to develop their mobile device apps.

Today’s technology includes iPhones, iPads, Androids, Blackberry, Windows Mobile and others. These devices have thousands of times more advanced computing power that the computers NASA used to get to the moon! In the hands of good software engineers, there isn’t much these devices can’t do, and combining these capabilities to achieve the results you need is what GMSW does best.

Do you have an idea for an app for your company? Are you wondering how can mobile technology can increase your productivity and profitability? Mobile technology can measure, compute, exchange data with machines, utilize GPS location services, interact with servers, be Web-based or native within the device, communicate through the Internet or cell systems, take photos, be used for medical diagnoses, and so much more.

If you’re interested in more information, or just want to discuss your idea, Green Mountain software is on the Web at “www.GreenMountainSoftware.com”:www.GreenMountainSoftware.com. We can be reached at 802-865-2728, or email “john@greenmountainsoftware.com”:mailto:john@greenmountainsoftware.com.

^1^ Morgan Stanley Research
^2^ “http://www.strategicgrowthconcepts.com/growth/increase-productivity–profitability.html”:http://www.strategicgrowthconcepts.com/growth/increase-productivity–profitability.html
^3^ “http://mashable.com/2013/01/04/mobile-2013/”:http://mashable.com/2013/01/04/mobile-2013/

Downloading the latest Mac OS this next week is the easy part. Unless you start the download when another 2 million people are doing the same thing, Apple makes the upgrade process very painless. And of course, it is free, too! There are some steps you should consider as you prepare for El Capitan to make it a smooth process.

BACK UP!
Yes, I am shouting! Back up your data all the time but especially whenever you are updating your operating system. We have talked endlessly about how fabulous Time Machine is as a tool to back up your data. DO IT NOW. Upgrading to El Capitan is a great excuse to make a fresh back up of your priceless data.

Do you know who you are?

Do you know your Apple ID and the password? You are going to need that to upgrade. It will be asked for when you start the download and you will also be asked for it during the El Capitan and iCould setup. If you wrote it down on that little scrap of paper that is somewhere in your wallet, now would be a good time to find it.

How Old is Your Mac?

Sorry, that old SE 30 will not support El Capitan so you should make sure that you know if your Mac will support the new operating system. Here’s a list of the supported machines:

iMac (mid-2007 or newer)
MacBook (late 2008 Aluminum, or early 2009 or newer)
MacBook Air (late 2008 or newer)
MacBook Pro (mid- to late 2007 or newer)
Mac Mini (early 2009 or newer)
Mac Pro (early 2008 or newer)

If you do not know your model you can go under the Apple menu and select About This Mac and if you are running Yosemite you will see something like this screen shot that will show you the vintage of your Mac.

RAM and Storage

The two mostly commonly confused terms in technology. Well, you need enough of both memory and storage. In the case of memory, Apple recommends a minimum of 2GB, however; Small Dog Electronics would set that minimum at 4GB. I think you will find your experience with El Capitan to suffer with only 2GB. If your Mac’s memory can be upgraded, now might be a good time!

Storage is also important. We always recommend that you have at least 10-15% of your hard drive or SSD drive free just for cases like this. The installation of a new operating system creates a lot of temporary files that need space to live before they are ultimately deleted by the installation. Apple says that El Capitan takes about 6GB and that you should have 8GB free. That is cutting it pretty close. I would recommend that you have a minimum of 10GB free and pay close attention to the 10-15% free space. Now would be an excellent time to purge some files and old stuff that you really don’t need – like that downloaded copy of the Sopranos last season.

Are you up-to-date?

Is there a number in the icon of the App store? Have you done all your updates for the operating system and apps? Developers have been optimizing their Apps for El Capitan for several months so doing all those updates before you upgrade to El Capitan may make things go easier for you, too!

As I mentioned I have been using the beta version of Mac OS X 10.11 for some weeks and I thought, now that the public beta is released, that it might be a good time to review what’s new in El Capitan. I am going to do this by highlighting a few of the features that I already use and have become such a part of my Mac experience that they don’t seem new anymore.

Shut up!

What is more annoying than following a link to a web site and suddenly being bombarded with some automatically started video blasting audio? If you are like me, you may have several tabs open in Safari and finding that annoying one has been a pain. Well with El Capitan it is simple. When one of those tabs has audio, the tab shows the audio button and you can click on it to mute the audio. The address bar also has an audio icon where you can mute all or select which audio stream to mute or listen to.

Notable

The Notes app is so improved that I am actually using it more extensively now. Most importantly, a note I create on my iPhone is available on my Mac or iPad. Not only that but the things I can put into my notes are actually useful. I can add a photo, a URL, a map location or even a video to a note and it is on all my devices. Checklists, websites, ideas for the next Kibbles & Bytes and directions can all be saved. As I am planning my trip out west and find interesting places to go or places to spend the night, I can add them to my “Sturgis” note and easily use Maps to guide me to them. I think you are going to love the new Notes app.

Spotlight

Spotlight is just better. Who needs Google when you have Spotlight? Whether you are searching for a file on your drive, baseball statistics, transit information, weather, stocks or just some obscure trivia to settle a bet Spotlight is there for you and now you can ask that question in you own words. Like, “find that Note I wrote about Sturgis” and boom, there it is. Here’s a list of all the places you can search with Spotlight in El Capitan. You can turn these on and off as needed:

Applications
Bing Web Searches
Bookmarks and History
Calculator
Contacts
Conversion
Definition
Developer
Documents
Events & Reminders
Folders
Fonts
Images
Mail & Messages
Movies
Music
Other
PDF Documents
Presentations
Spotlight Suggestions
Spreadsheets
System Preferences

Shake that Thing

I use a dual monitor set up. I have an Apple 27-inch display and a stand for my MacBook Air that makes for one large extended desktop. Sometimes, I lose my cursor and that sometimes leads to inadvertent clicks. I never thought I would say that I would find this trick useful but with El Capitan if you jiggle your mouse or trackpad your cursor grows bigger and becomes apparent so you can get back on track.

I’ll cover more of the new features in Kibbles & Bytes as we head towards the official release of El Capitan.

Apple had some notable news this week (but no, the iPad 3 isn’t out yet): Apple Releases Mountain Lion Developer Preview Apple announced…