Hey Dora, Follow Orders!

ByDon

Last week we talked about how to activate and use dictation to write emails and documents but there is a lot more that you can do. I keep thinking about Scotty from Star Trek when he went back in time and was confronted with a Mac Plus. He picked up the mouse as natural as can be and said “computer…”. That time is coming and Dictation Commands are already built into your operating system.

Once you have dictation activated you can activate dictation commands by going to the Accessibility system preference.

  • Choose Accessibility from System Preferences.
  • Choose Dictation from the list on the left side of the Accessibility pane.
  • Click the Dictation Commands button. You can see a list of available commands in the Dictation Commands sheet.
  • A starting set of commands are enabled by default. Additional speakable items like “Open document” and “Click item” are available by enabling advanced commands using these next steps:
  • Select (check) the option to “Enable advanced commands” in the Dictation Commands sheet that appears.
  • Click Done.

After you have enabled advanced commands, you can also create your own commands by clicking the Add Command (+) button. This lets you link a spoken phrase to an app, a menu item, a keyboard shortcut, or an Automator workflow.

You have enabled Dictation Commands and now you can speak any of the items in this list to perform the related action. Press the Fn key twice, then say a command to make it happen, such as “Search Spotlight for the Cubs score” or “select sentence” or “new document”. Give it a try and pretty soon you will be just like Scotty and the Mac Plus.

As a shortcut, you can speak the command “Show commands” to see a list of the commands you can say.

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  • Hey Dora…

    So we have Siri and I’ve been playing around with Alexa (don’t tell Grace!) but now I have Dora, too. Dora is the computer from Robert Heinlein’s Time Enough for Love, The Number of the Beast, The Cat Who Walks Through Walls which were some of my favorite Sci-Fi as a kid.

    I was helping a customer that has pretty bad arthritis and struggled to use the keyboard. I was straightening out her email and getting her off of AOL (something we do often!) and noticed how difficult it was to type a simple email. So, I showed her dictation on the Mac and wow, it was like a light just got switched on. Dictation has come a long way and if your are on Mavericks, Yosemite or El Capitan, Apple’s enhanced dictation works wonderfully.

    Dictation will not be a satisfying experience for you if you have a lot of noise in the room, i.e. other people talking, music, etc, but if you are working alone in a relatively quiet environment it can be a great tool not only for dictating that email but you can also use spoken commands to direct your Mac to take action.

    Setting up Enhanced Dictation

    * Open System Preferences, then click on Dictation & Speech. Turn on Dictation and set up your options.

    * Click *Use Enhanced Dictation*. This will download a 1.2GB file so that you can dictate without internet connection.

    * Choose your language and dialect. Some languages, such as English, have multiple dialects.

    * Choose the keyboard shortcut you will use to signal that you’re ready to start dictating. The default is pressing the function Fn key twice, which I find convenient but you can customize it.

    * Choose your preferred microphone from the pop-up menu below the microphone icon. Normally, you use the internal microphone but if you are using a headset or external microphone you can choose that.

    Using Dictation

    * Go to a document or other text field and place the insertion point where you want your dictated text to appear.

    * Press the keyboard shortcut for starting dictation. The default shortcut is Fn Fn (press the Fn key twice). Or choose Edit > Start Dictation. When your Mac is listening, it displays a microphone with an input meter that rises and falls as you speak.

    * Speak the words that you want your Mac to type. Use dictation commands to add punctuation, formatting, and more.

    * To stop dictating, click Done below the microphone icon, or press Fn, or switch to another window.

    The more you use Dictation, the better it understands you. Dictation learns the characteristics of your voice and adapts to your accent.

    I will go into some of the more enhanced features like Dictation Commands in next week’s Kibbles & Bytes but I can tell Dora to Open an App, select text, move up or down and much more. I think you will like dictation on the Mac, give it a try!