Which Should You Use—a Mac, iPhone or iPad, or Web App?

With all the news surrounding the government’s attempt to force Apple to write software that doesn’t exist to crack an iPhone, iCloud has been in the news, too! Do you use iCloud? Apple has some huge server farms to support this amazing technology and I thought it would be good to do a brief review of some of the features as they relate to Safari.

iCloud has sort of settled to the back of my mind because it just does its thing in the background and serves up features that I take for granted. But this week, I ran into a dilemma that puzzled me for some time. I noticed that I had accidentally deleted one of my folders in my Safari favorites bar. These were important bookmarks and I needed them back. Well, like a good boy, I have a Time Machine backup and quickly went back in time and restored my Safari bookmarks from a time before I had deleted them. Good stuff, but when I went to look the next morning, the folder was gone again. This happened a few times with me going back in time to get the .plist file. Then I figured it out – I had Safari active in iCloud so my bookmarks were being synced in the cloud. So, every time I restored it, it would eventually be overwritten by iCloud. The solution? Really sort of simple, I turned off Safari in iCloud preferences and turned it back on, problem solved.

Activating Safari in iCloud gives you some great tools. You can start browsing on your iPad and pick up seamlessly from your Mac or you iPhone. It syncs your bookmarks and tabs and if you also use iCloud Keychain it will remember all those passwords for the websites you visit. If you use the reading list function of Safari it will also keep those current across your devices.

As with the other features of iCloud, the features only work if you are signed on with the same Apple ID on all of your devices. It won’t know that you are signed onto one AppleID with your Mac and another with your iPhone. Most common issues with iCloud come down to this simple issue. Apple has not made it easy to merge Apple IDs so at least for iCloud you should be consistently using the same Apple ID. Open the iCloud System Preference on your Mac and choose Safari to activate iCloud on your Mac or go to the iCloud Setting on your iPhone or iPad to activate.

You can also access the Safari tabs that you have open on your Mac on your iPhone or iPad. It is a bit different looking on the iPhone or iPad. Open Safari on your iPhone or iPad and then tap the tabs icon. You will see all of your open Safari windows but if you scroll down at the bottom will be all the tabs open on your Mac and you can click on any of those to make it active.

Speed Up Your Fingers with Text Expansion

With all the advances in computing and communications, it’s amazing that–after nearly 150 years!–we still use the keyboard layout from the world’s first practical typewriter for entering text into our Macs, iPhones, and iPads. Sure there are some improving dictation solutions out there but typing is by far how we input text. But we have not gotten that much better as typists, nor do we enjoy typing more–if anything, we increasingly abbreviate to avoid typing, hence “LOL, BRB, etc.” Text messaging aside, wouldn’t it be nice to be able to type less without compromising meaning or making your text look like it was composed by a trained monkey? Thanks to text expansion features built into OS X and iOS, and extended with third-party utilities, you can.

For basic text expansion capabilities in OS X, look in System Preferences > Keyboard > Text, and in iOS 9, go to Settings > General > Keyboard > Text Replacement. For both, you can enter a phrase, and a shortcut that expands into that phrase when typed and followed by a space or punctuation character. (Tip: If text expansion doesn’t work in a Mac app like Mail or Safari, make sure Edit > Substitutions > Text Replacement is selected.)

If you’re signed into the same iCloud account on both your Mac and your iPhone, for instance, the text expansions sync between them automatically. So, you can type “smh” and tap the Space bar to get “Shaking my head!” typed out for you, regardless of what device you’re using. (Another tip: don’t create abbreviations that you will also want to type normally. It might seem like a good idea to use “np” for “No Problem,” but that will get in the way of talking about Nurse Practitioners.)

With such a useful feature built into OS X and iOS, why would you want to spend money on a third-party utility, like “**TextExpander**”:https://smilesoftware.com/textexpander (Mac and iOS), “**Typinator**”:http://www.ergonis.com/products/typinator/ (Mac), or “**TypeIt4Me**”:http://www.ettoresoftware.com/products/typeit4me/. Unfortunately, OS X’s text expansion feature doesn’t work in all apps (it likely won’t work if the app lacks the Edit > Substitutions > Text Replacement menu command). The interface for creating new substitutions is cramped and hard to work with, you can’t configure the trigger characters that cause abbreviations to expand, and you can’t include text with styles, variable text like the date, or even graphics.

That’s where text expansion utilities shine. They can include styled text and graphics in expansions, insert the current date and time, respect case when expanding abbreviations, include the contents of the clipboard in expanded text, automatically fix common typos, create fill-in-the-blanks snippets that you customize on each expansion, and much more.

Here are some ideas for the kinds of things you might want to turn over to your computer for typing:
Long or complex words or phrases, such as scientific names. Aedes aegypti, anyone?

*Your address, phone number, and email address. One of my favorites is “@d” which inserts my email address. I get real tired of typing email address, phone numbers, etc. Text expansion speeds that up!

*Boilerplate text for common email replies.

*The current date and/or time.

*Special characters, so blb could expand to the British pound symbol £.

*Unix commands for Terminal, such as using ssh to log in to a remote computer.

I am sure you can come up with dozens that might work for you and speed up your typing. So think about what bit of text you might want expand automatically and give text expansion a try today!