Setting Up and Managing iCloud+ Storage

ByEmily Dolloff

Apple’s online iCloud storage underpins many of the company’s services, including iCloud Photos, iCloud Drive, iCloud Backup (for iPhones and iPads), iCloud Mail, and Messages in iCloud. Numerous independent apps also rely on iCloud storage to sync data between devices.

Apple gives everyone 5 GB of storage for free, which is enough for core services, like iCloud Keychain, and to try the other services. However, those who wish to take full advantage of iCloud Photos and iCloud Drive, in particular, must subscribe to iCloud+. Along with extra storage, iCloud+ subscribers can use:

  • iCloud Private Relay, which blocks tracking of Safari traffic, DNS queries, and most non-HTTP Web traffic
  • Hide My Email, which creates random, unique email addresses that automatically forward to your inbox
  • Custom Email Domains, which lets you register your own custom email domain and use it in a personalized email address

For now, though, we’ll focus on storage. Apple’s iCloud+ rates are similar to those for storage at Google Drive and Microsoft OneDrive, though the specifics vary slightly by service. Apple charges:

  • 50 GB: $0.99 per month
  • 200 GB: $2.99 per month
  • 2 TB: $9.99 per month
  • 6 TB: $29.99 per month
  • 12 TB: $59.99 per month

Audit Your Storage Needs

How much you should get depends on how much data you wish to upload to start and how quickly you expect that amount to grow. For most people, iCloud Photos consumes more storage space than anything else, although syncing your Desktop and Documents folders between Macs using iCloud can also chew up space.

If you’re not currently using iCloud, use File > Get Info to determine the size of your Photos Library (located in your Pictures folder), and do the same for your Desktop and Documents folders if you want to sync them. You can also anticipate iPhone and iPad backups consuming up to 20 gigabytes or more.

Remember that you can share iCloud+ storage space with people in your Family Sharing group. Checking how much space others in your family would also like to use is worthwhile.

Get Started with iCloud+

Subscribe to iCloud+ in Settings/System Settings > Your Name > iCloud > Upgrade to iCloud+. (In pre-2024 versions of Apple’s operating system, tap Manage Account Storage and Change Storage Plan.)

Then, you can turn on iCloud Photos in Photos > Settings > iCloud on the Mac or Settings > Apps > Photos on the iPhone and iPad. (We recommend having one Mac use “Download Originals to this Mac” so you have a local copy of everything.) If it’s compelling for you, turn on Desktop and Documents folder syncing in System Settings > Your Name > iCloud > iCloud Drive on each of the Macs you want to participate—you don’t need to do anything on iPhones or iPads because everything from your Macs automatically appears in the iOS Files app. The initial sync, which uploads and deduplicates everything, can take days, depending on the upstream bandwidth of your Internet connection.

Once you’re set up, you can see and manage all the apps and services using iCloud. Go to Settings/System Settings > Your Name > iCloud, and next to Saved to iCloud, tap See All. Tap any app to see more information and change its settings.

Running Low on Storage Space

Like a physical drive, your iCloud account can run out of space. When that happens, you can delete data or pay for more space. To see how much you’re using and how that breaks down across different apps, open Settings/System Settings > Your Name > iCloud and, at the top, tap Storage or click Manage. You can then drill down to see more details about each app. For Photos, iCloud Drive, Backups, and Messages, Apple provides suggestions for removing large files to save significant amounts of space quickly. Most other apps offer only an option to delete all your data. Generally speaking, you should delete an app’s data only if you don’t anticipate ever using the app again.

As you get close to your space limit, your devices will prompt you to upgrade so you don’t encounter failures caused by a lack of space. Unsurprisingly, Apple makes it easy to upgrade to a larger tier.

Although there’s nothing exciting about online cloud storage, having more iCloud+ storage significantly improves the experience for those with multiple Apple devices who would appreciate a seamless photo experience with iCloud Photos, accessing their files anywhere, and backing up their iPhones and iPads without needing to connect to a Mac. iCloud storage works well and is reasonably economical for what you get.

(Featured image with background by iStock.com/wing-wing)

Social Media: Although it may not be exciting, having more iCloud+ storage significantly improves the experience for those with multiple Apple devices. We explain what iCloud+ provides, how much you should get, and how to get started.

Similar Posts

  • Reminders (Finally) Adds Time Zone Support

    Apple’s latest operating systems have eliminated a longstanding annoyance for frequent travelers: the lack of time zone support in Reminders. If you had…

  • Hey Siri, What Can You Do?

    So, I am a little embarrassed to admit it but I bought an Amazon Echo to check out how Alexa compares with Siri. I’m a gadget guy so we will see if we find it useful and if not, I am sure I can find it a home on eBay. I use Siri more and more these days. My most common uses are asking her to settle trivia disputes with Grace or setting the timer for 5 minutes. But there is a lot more that Siri can do!

    Make Relationships with Siri
    When you speak Siri commands, you can refer to people by relationship, rather than name. So, if you want to call your father, you can say “call my father” instead of saying “call Bruce Leibowitz.” But to do this, you need to introduce Siri to your family. First, make sure you have a “card” in the Contacts app for yourself, and then go into Settings > Mail, Contacts, Calendars, scroll down to find and tap My Info, and select your card. Next, make sure you have a contact card for your father, and then tell Siri, “Bruce Leibowitz is my father.” Or, if Siri doesn’t hear you correctly, open Contacts, edit your card (not your father’s!), scroll down, tap “add related name,” tap the default relationship to pick “father,” tap the info “i” icon, select your father’s card, and tap Done.

    You can even use Siri to remember other types of relationships. Artie used to bring manure from his uncle’s farm for my garden and ended up with the nickname, “the spreader”. If I tell Siri “Art Hendrickson is my spreader” I can now just say “text my spreader…” and Siri knows who I am talking about. This works for nicknames but also for lawyers, accountants, doctors or any nickname you want to tell Siri about.

    Take a Picture
    Instead of fumbling to launch the Camera app on your iPhone you can just say “take a picture” and Siri will automatically open the Camera app and you can snap away.

    Siri Converts
    Need to know how many millimeters are in 4 inches? Just ask Siri and you will find that there are 101.6 mm in 4 inches. This works for currency exchange rates, too. Ask Siri how many Euros are equal to $100US you will find that 87.73 Euros is the exchange rate today. Siri has some other strong calculation features too. You can ask Siri how many calories there are in that fish sandwich or to calculate a 20% tip on your restaurant bill. You can ask her to solve math problems involving fractions and other math functions that will be faster than opening the calculator app and punching in the numbers.

    Settling Up
    Okay you can use Siri to look up baseball stats or other information to settle a dispute but what if you are at loggerheads and just want to get a random answer and don’t have a coin to flip. You can ask Siri to “roll the dice”, “flip a coin” or pick a random number.

    Name that Tune
    Siri is integrated with Shazam to help you figure out what song is playing. Just ask her “what song is playing?” and she will listen and let you know and probably try to sell you the song, too!

    Find that Photo
    Siri can search your photo library for you. I know how frustrating it is if your are like me and have literally thousands of photos. You can say something like “find that photo from Daytona Beach from last March” and Siri will launch Photos and take you right to any photos taken at that place and time.

    Siri Takes You Out
    Siri can make your restaurant reservations for you, too! Tell Siri “make a restaurant reservation for four at 7PM” and she will respond with available restaurants nearby and if you have the Open Table app installed can make the reservation for you or give you the phone number to call.

    Are We There Yet?
    If you are using your iPhone for navigation you can just say “ETA” and Siri will let you know how much longer you are gonna be on the road.

    Leave Me Alone
    Siri can do a lot for you but sometimes you just want alone time. You can tell Siri to turn on “do not disturb” and you will not be bothered. Or tell her to “turn on airplane mode” and she will turn off Wi-Fi and cellular signals.

  • _Dear Friends,_

    I had a great trip up to Jasper, GA to pick up the 2003 Victory motorcycle. I took almost all two-lane roads and the weather cooperated although it was a bit chilly in the mornings. It got busier as I headed south in Florida but all in all it was a great way to spend the weekend.

    Small Dog Electronics is finishing up our 20th year in business and we are going to be changing out the 20-year anniversary banners and signs. Now that we are going to be 21 we are renewing our commitment to walking the walk as a socially responsible business. We feel that how we treat people, customers, employees, vendors or strangers is an equal measure of our success as to how we treat the planet and the profit we hope to make. Did you know that 100% of the electrical power for our S. Burlington store and about 85% of the power for our Waitsfield headquarters is generated from solar energy?

    When you form a “corporation”, if you tear down the word to its Latin base, it means to “form a body”. My high school latin teacher would be proud. As a body in society, a business has a bigger footprint than any individual. We have buildings, we consume resources, we generate waste and we have a huge impact on peoples lives. With that larger footprint comes a larger responsibility and that is the basis for our commitment to always measure our success by the triple bottom line of People, Planet and Profit.

    This week’s Kibbles & Bytes exclusive features the iPad mini 4. This model in Space Gray includes 64GB of storage and cellular capability. With the Retina display and Touch ID this incredibly thin and light iPad could be a complete solution. Because this model has cellular capability (cell contract required) you can use it anywhere where there is Wi-Fi or Cellular coverage. The iPad Mini 4 is my iPad of choice. I like the way it fits in one hand and is perfect for reading. It feels like you are holding a paperback book. This week, exclusively for Kibbles & Bytes readers we are offering the “iPad Mini 4 in Space Gray with AppleCare Plus”:http://www.smalldog.com/wag900002167 for a special price. AppleCare Plus for the iPad extends the 1-year warranty to 2-years and also provides for coverage for accidental damage (i.e. broken screen, etc.) for up to two incidents for a $49 deductible. It also extends the 90-days of free Apple technical support to 2-years. Normally, this bundle is $729.98 but we are giving Kibbles & Bytes readers the opportunity to save $40 on this bundle. You get the iPad mini 4 64GB Cellular model with AppleCare Plus for only “**$689.98!**”:http://www.smalldog.com/wag900002167