Electronic Signing Made Easy

ByDon

I was at a customer’s office the other day helping to set up their new Mac system. It was a busy construction company and they needed help getting wireless scanning operational. I noticed that they were using Adobe Reader for their PDF files, so I introduced them to Preview. Once I set the Finder to open PDF files with Preview instead of Reader, I showed them how to access the scanner to scan documents right from Preview.

As I had them practice this, I noticed that much of their scanning needs were for documents that they would print out, sign, scan and then email to clients. When I showed them how to use the “signature” function in Preview they immediately saw the value and time saved. So, I know many of you already know how to use this tool, but I thought I would go over it so you too can use your electronic signature.

Preview is used to view and edit PDFs and images, import images from a camera, import documents and images from a scanner, add pages to a PDF and also to take screen shots. When you have a PDF that needs your signature, the old way of doing this would be to print out the PDF, sign it, scan it and send it back. With Preview you can skip some of that work. You can capture your signature using your trackpad or better yet, using your camera on your Mac.


To create your signature you can simply click on the Sign button on the Markup Toolbar, select Manage Signatures to create a new signature. Or you can go to Tools > Annotate > Signature > Manage Signatures. When you select Create Signature you have a choice of trackpad or camera. While signing on your trackpad is okay, I prefer the camera method. Here you take a white piece of paper and sign it. Then click on Camera as the means of capturing your signature and hold up that piece of paper to the camera on your Mac. Once you align the signature on the blue line you can hit Done and your signature is stored. If you don’t like the first try, click Clear and do over.

To add your signature to a PDF document click on the Sign button or use the path Tools > Annotate > Signature to select the signature. Once it has been placed on the document you can drag it to where you want it, then use the handles to adjust its size. Save the document and you can include it in an email with your signature. Remember that the Save As command is sort of hidden now but to get to it simply hold down the Option key when you select File.

Similar Posts

  • Seven Siri Tricks

    Siri is great for resolving trivia disputes, setting reminders and even texting or sending email but Siri is also a talented assistant. Here’s a few of the more non-intuitive tasks Siri can accomplish:

    1) Split up that restaurant bill and add a tip

    Ask Siri “What’s a 20% tip on a $105 bill split among 3 people and Siri will not only tell you what the total tip would be but also how much each of the 3 owes.

    2) Flip a coin

    Siri will bail you out if you do not have a coin to flip if you ask her to flip a coin. Or if you are killing time and want to play dice, ask Siri to “throw the dice”.

    3) Counting Calories

    Siri can help! Ask Siri how many calories are in that Big Mac and Siri will tell you that you are consuming 520 calories.

    4) Take a Selfie

    Ready to take that selfie and find yourself looking for the camera app? Just tell Siri to take a selfie and boom!, the camera app will open. Siri isn’t smart enough, yet, to ensure you have the front facing camera active so you might have to click that first.

    5) Name that Tune

    Siri integrates with Shazam to listen to the music. Ask Siri “What is this song?” and with some help from Shazam, Siri will let you know and if you click on the result it will play that song if you are a subscriber to Apple Music.

    6) Find your Friends

    If you use the Find My Friends app you can ask Siri to find them by asking “Where’s my wife?” and assuming that your wife has agreed to share her location in the Find My Friends app, Siri will let you know where she is.

    7) Convert Currency

    If you are traveling out of the country you can use Siri to make those currency conversions. Asking Siri “What is 100 euros worth?” today reveals it is worth $112.49.

  • Soapbox: Refugees, Fear and Who We Are

    If the sadness and shock of the terrorist attacks in Paris were not enough, I was in shock this week as Islamaphobia and fear overwhelmed politicians and citizens. Some politicians were tripping over themselves to stoke the flames of fear by turning on the Syrian refugees. I don’t know about you but if I lived in Syria and there was a war in my neighborhood with madmen from both sides going berserk, I’d be a refugee, too. Oh, by the way, did you know that Steve Jobs father was a Syrian refugee?

    This was seemingly fueled by what turns out to be a very sketchy report that one of the terrorists posed as a refugee. That has since been discredited but the conclusion jumping was already in full swing. Some politicians tried even to separate their distain for refugees by religion but there is no religion that makes terrorism its creed and there have been terrorist from many religions. It is when hypocritical fanatics of any religion feel that they can impose their will upon others that conflicts arise.

    Way back when the USA was young, our friends in France sent us a gift. The Statue of Liberty proudly stands by our shores with the inscription that defines who we are as a nation:

    Give me your tired, your poor,
    Your huddled masses, yearning to be free,
    The wretched refuse of your teeming shore,
    Send these, the homeless, tempest tost to me,
    I lift my lamp beside the golden door.

    When we succumb to the fear the terrorists win. When we change who we are, the terrorists have won. When we let prejudice trump common sense, the terrorists have won. We must lead by example and the example of shunning refugees is the wrong one. In the height of the worst terror since WWII, President Hollande of France recommitted to taking Syrian refugees saying “We have to reinforce our borders while remaining true to our values.”

    We cannot change who we are – unless you are a native American, you are a descendant of refugees and immigrants. This anti-immigrant, anti-Islam, anti-refugee wave of fear is unAmerican and is born of ignorance and hate.

    How do you feel about this trend towards exclusion of refugees and immigrants? Share your opinion at our blog – blog.smalldog.com

    End Soapbox

  • Zoom and Voiceover in iOS

    Working at the Service Check-in Counter, I often have customers asking me how to get out of Zoom and/or Voiceover on their iOS devices. While most people have Zoom and Voiceover disabled, it still shows up now and again.

    If you have used Zoom, the image to the right may seem familiar. If this happens, you can try to enter your passcode and navigate to Settings to turn off Zoom but this can be difficult. An easier way out is a simple 3 finger tap twice which will Zoom you back out.

    If you have seen the image above, then you also must have experienced Voiceover. Instead of using your finger to select individual apps, the screen is sectioned into rectangles, and you select that shape as whole. It is very hard to navigate, and the whole time a voice is instructing your movement. Voiceover is helpful for the visually impaired, but can be a hinderance if turned on. You must navigate back to Settings > Accessibility and turn Voiceover off if you do not wish to use it. If you have the shortcut enabled, you can try triple clicking the home button. This will turn off Voiceover. I would recommend turning off both Zoom and Voiceover, unless of course you need them and are familiar with their commands.

  • A Candle-Powered iPhone?

    If you’ve been reading Kibbles and Bytes over the past few months, you might have noticed I’ve written more than once about power…