How (and Why) to Use iPhone Mirroring on Your Mac

Speed Up Your Fingers with Text Expansion

With all the advances in computing and communications, it’s amazing that–after nearly 150 years!–we still use the keyboard layout from the world’s first practical typewriter for entering text into our Macs, iPhones, and iPads. Sure there are some improving dictation solutions out there but typing is by far how we input text. But we have not gotten that much better as typists, nor do we enjoy typing more–if anything, we increasingly abbreviate to avoid typing, hence “LOL, BRB, etc.” Text messaging aside, wouldn’t it be nice to be able to type less without compromising meaning or making your text look like it was composed by a trained monkey? Thanks to text expansion features built into OS X and iOS, and extended with third-party utilities, you can.

For basic text expansion capabilities in OS X, look in System Preferences > Keyboard > Text, and in iOS 9, go to Settings > General > Keyboard > Text Replacement. For both, you can enter a phrase, and a shortcut that expands into that phrase when typed and followed by a space or punctuation character. (Tip: If text expansion doesn’t work in a Mac app like Mail or Safari, make sure Edit > Substitutions > Text Replacement is selected.)

If you’re signed into the same iCloud account on both your Mac and your iPhone, for instance, the text expansions sync between them automatically. So, you can type “smh” and tap the Space bar to get “Shaking my head!” typed out for you, regardless of what device you’re using. (Another tip: don’t create abbreviations that you will also want to type normally. It might seem like a good idea to use “np” for “No Problem,” but that will get in the way of talking about Nurse Practitioners.)

With such a useful feature built into OS X and iOS, why would you want to spend money on a third-party utility, like “**TextExpander**”:https://smilesoftware.com/textexpander (Mac and iOS), “**Typinator**”:http://www.ergonis.com/products/typinator/ (Mac), or “**TypeIt4Me**”:http://www.ettoresoftware.com/products/typeit4me/. Unfortunately, OS X’s text expansion feature doesn’t work in all apps (it likely won’t work if the app lacks the Edit > Substitutions > Text Replacement menu command). The interface for creating new substitutions is cramped and hard to work with, you can’t configure the trigger characters that cause abbreviations to expand, and you can’t include text with styles, variable text like the date, or even graphics.

That’s where text expansion utilities shine. They can include styled text and graphics in expansions, insert the current date and time, respect case when expanding abbreviations, include the contents of the clipboard in expanded text, automatically fix common typos, create fill-in-the-blanks snippets that you customize on each expansion, and much more.

Here are some ideas for the kinds of things you might want to turn over to your computer for typing:
Long or complex words or phrases, such as scientific names. Aedes aegypti, anyone?

*Your address, phone number, and email address. One of my favorites is “@d” which inserts my email address. I get real tired of typing email address, phone numbers, etc. Text expansion speeds that up!

*Boilerplate text for common email replies.

*The current date and/or time.

*Special characters, so blb could expand to the British pound symbol £.

*Unix commands for Terminal, such as using ssh to log in to a remote computer.

I am sure you can come up with dozens that might work for you and speed up your typing. So think about what bit of text you might want expand automatically and give text expansion a try today!

So we have Siri and I’ve been playing around with Alexa (don’t tell Grace!) but now I have Dora, too. Dora is the computer from Robert Heinlein’s Time Enough for Love, The Number of the Beast, The Cat Who Walks Through Walls which were some of my favorite Sci-Fi as a kid.

I was helping a customer that has pretty bad arthritis and struggled to use the keyboard. I was straightening out her email and getting her off of AOL (something we do often!) and noticed how difficult it was to type a simple email. So, I showed her dictation on the Mac and wow, it was like a light just got switched on. Dictation has come a long way and if your are on Mavericks, Yosemite or El Capitan, Apple’s enhanced dictation works wonderfully.

Dictation will not be a satisfying experience for you if you have a lot of noise in the room, i.e. other people talking, music, etc, but if you are working alone in a relatively quiet environment it can be a great tool not only for dictating that email but you can also use spoken commands to direct your Mac to take action.

Setting up Enhanced Dictation

* Open System Preferences, then click on Dictation & Speech. Turn on Dictation and set up your options.

* Click *Use Enhanced Dictation*. This will download a 1.2GB file so that you can dictate without internet connection.

* Choose your language and dialect. Some languages, such as English, have multiple dialects.

* Choose the keyboard shortcut you will use to signal that you’re ready to start dictating. The default is pressing the function Fn key twice, which I find convenient but you can customize it.

* Choose your preferred microphone from the pop-up menu below the microphone icon. Normally, you use the internal microphone but if you are using a headset or external microphone you can choose that.

Using Dictation

* Go to a document or other text field and place the insertion point where you want your dictated text to appear.

* Press the keyboard shortcut for starting dictation. The default shortcut is Fn Fn (press the Fn key twice). Or choose Edit > Start Dictation. When your Mac is listening, it displays a microphone with an input meter that rises and falls as you speak.

* Speak the words that you want your Mac to type. Use dictation commands to add punctuation, formatting, and more.

* To stop dictating, click Done below the microphone icon, or press Fn, or switch to another window.

The more you use Dictation, the better it understands you. Dictation learns the characteristics of your voice and adapts to your accent.

I will go into some of the more enhanced features like Dictation Commands in next week’s Kibbles & Bytes but I can tell Dora to Open an App, select text, move up or down and much more. I think you will like dictation on the Mac, give it a try!